Forms and other documents available for download from our website are listed below. All downloadable documents are in Adobe Acrobat PDF format. Some are available in MicroSoft Word format (where indicated) by e-mailing request to:

Annual Conference 2019

District At Large Lay Member Nomination Form in PDF  (MS Word available)

Builder's Club


Children & Youth / Next Gen

Safe Sanctuaries - sample policies, upcoming trainings, resources for protection of children, youth and vulnerable adults
Religious Exempt Child Care Programs - State of Virginia law now allows surprise inspections on religious exempt child care programs. Their purpose is to check records, safety or anything related to being in compliance with Virginia State Code(See highlighted area on page 40)

Churches (Miscellaneous Documents)

Boomers Reinvent Senior Ministry - Martha Stokes
Church Safety and Security 
Disaster Response - Church Handbook for Natural Disasters & Ex Weather
Expectations of a Local Church visit from Bishop Lewis
Local Church Resource Guide -- products & services vetted by GCFA
Me Too Toolkit - resources from General Commission on the Status and Role of Women
Record Retention Guidelines 2013-2016 Edition  (still most current)
Trustee Registration Petition (MSWord available)
Trustee Registration Petition for Roanoke City


Lenten Grants for Local Churches - Roanoke District Common Table has $300 grants for churches to use in their communications for the 2019 Lenten/Easter Season.    
Crisis Communications - from Natural Disasters to Safety - help from VAUMC
District Communications Policies 
Church Communications - Assessment Tool

Conference Boards/Agencies

Nomination Form for Conference Boards and Agencies (MSWord available)


Copyright Compliance Information 2017

Covenant Relationships

District Conference 2018

District Conference 2018 Book of Reports (note: this is a large document and will take awhile to upload)

District Conference 2017

District Conference 2017 Book of Reports  (note: this is a large document and will take awhile to upload) 

Lay Leadership

Lay Leader Handout - Martha Stokes

Lay Servant Ministries (including Lay Speaking)

Lay Speaker Record Form (Keep track of your Lay Speaking Courses)


Board of Missions (District) Grant 2018 Applications (MSWord available)
Mission Encounter Registration and Information 2018
Mission Opportunities Booklet 2017-2018
Virginia Volunteers in Mission (VAVIM) Short-Term Team Policies 


2018  Parsonage Review Letter to S/PPRC and Trustee Chairs 
Annual Parsonage Review  (MSWord available)
Parsonage Inventory (MSWord available)
Minimum Parsonage Standards

Pastor/Staff Parish Relations

Appointment Making Preference Form 2018-19 (fillable PDF)
Preference Letter to Pastors and S/PPR Chairs 2018-19  
Staff/Parish Relations Video for 2019 - from Bishop Lewis
S/PRC Training Handout - Nov 2017 
Duties of the S/PPR Committee
Characteristics of an Effective Clergy
Evaluation of Clergy 2018 (MS Word available)
Evaluation Letter March 2018
50 Ways to Welcome a New Pastor


Botetourt County Quick Guide - Council of Community Services
2018 Giles County Resource Guide - NRV Community Services
Montgomery County Quick Guide - Council of Community Services
New River Locations -- New River Community Action
Roanoke City & County, Salem Quick Guide - Council of Com Services
Assisted Living Information for FamiliesAssisted Living Research Institute

Treasurer/Finance Committee

How to Pay Apportionments in 2019 - David Dommisse, Conference Treasurer (note January 18 will be the last day to pay 2018 Conference and District Apportionments.)
Finance Training 11-2018 -- David Dommisse, Conference Treasurer
Conference Treasurer's Letter regarding Clergy Salaries 2019
Dollars & Sense - VAUMC News from the Business Office
IRS- Mileage Rates for 2019
IRS - Tax Exempt Letter
Moving - 2018 NEW Clergy Tax info 
GuideStar - Get Your Church Listed on GuideStar
Federal Employer Identification Number (FEIN) Q&A
Local Church Audit Guidelines
New Guidelines for Employee Overtime
GCFA Statement on Employee Overtime Regulations
Virginia Conference Treasurer Statement on Overtime Regulations
"GCFA Crowd Funding Guidelines"