Document Downloads

Forms and other documents available for download from our website are listed below. All downloadable documents are in Adobe Acrobat PDF format. Some are available in MicroSoft Word format (where indicated) by e-mailing request to:

Annual Conference 2018

 Lay Member 2018 Nomination Form in PDF  (MSWord available)

Builder's Club

Brochure/ Application


Safe Sanctuaries - sample policies, upcoming trainings, resources for protection of children, youth and vulnerable adults

Churches (Miscellaneous Documents)

Church Safety and Security 
Expectations of a Local Church visit from Bishop Lewis
Record Retention Guidelines 2013-2016 Edition
Trustee Registration Petition (MSWord available)
Trustee Registration Petition for Roanoke City


District Communications Policies and Information

Conference Boards/Agencies

Nomination Form for Conference Boards and Agencies (MSWord available)


Copyright Compliance Information 2017

Covenant Relationships

District Conference 2017

District Conference 2017 Book of Reports  (note: this is a large document and will take awhile to upload) 

Lay Leadership

Lay Servant Ministries (including Lay Speaking)

Lay Speaker Record Form (Keep track of your Lay Speaking Courses)

Leadership Training Resources - February 2017

Boomers Reinvent Senior Ministry - Martha Stokes
Church Communications - Best Practices
Church Communications - Assessment Tool
Church Treasurer/Finance  - Local Churches - David Dommissee
Lay Leader Handout - Martha Stokes


Board of Missions (District) Grant Application 2018 (MSWord available)
Mission Encounter Registration and Information 2017
Mission Opportunities Booklet 2017-2018
Virginia Volunteers in Mission (VAVIM) Short-Term Team Policies 


2017 Parsonage Review Letter to S/PPRC and Trustee Chairs
Annual Parsonage Review  (MSWord available)
Parsonage Inventory (MSWord available)
Minimum Parsonage Standards

Pastor/Staff Parish Relations

Appointment Making Preference Form 2017-18 (MSWord available)
Preference Letter to Pastors and S/PPR Chairs 2017-18
S/PRC Training Handout - Nov 2017 
Duties of the S/PPR Committee
Characteristics of an Effective Clergy
Evaluation of Clergy 2017 (MS Word available)
Evaluation Letter March 2017
50 Ways to Welcome a New Pastor


Botetourt County Quick Guide - Council of Community Services
Giles County 2017 Resource - NRV Community Services
Montgomery County Quick Guide - Council of Community Services
New River Locations -- New River Community Action
Roanoke City & County, Salem Quick Guide - Council of Com Services

Treasurer/Finance Committee

Finance Training 2017 -- David Dommisse, Conference Treasurer
Conference Treasurer's Letter regarding Clergy Salaries 2018
IRS - Mileage Rates for 2017
IRS - Tax Exempt Letter
Federal Employer Identification Number (FEIN) Q&A
Local Church Audit Guidelines
New Guidelines for Employee Overtime
GCFA Statement on Employee Overtime Regulations
Virginia Conference Treasurer Statement on Overtime Regulations